HIPAA Privacy Policy | HealthyWays Integrated Wellness Solutions
Your Privacy Rights
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
At HealthyWays Integrated Wellness Solutions, we are committed to protecting the privacy of your personal health information. We are required by federal law—specifically, the Health Insurance Portability and Accountability Act (HIPAA)—to keep your medical information private and secure.
Your medical information may include:
- Notes from your doctor, therapist, or other health care providers
- Medical history
- Test results
- Treatment records
- Insurance and billing information
You will be asked to sign a form acknowledging that you received this notice.
How Your Health Information May Be Used or Shared
Depending on the situation, we may use or disclose your health information with or without your written permission.
When Your Permission Is Not Required
We may use or share your information without asking you in the following situations:
Treatment:
We may share your health information with other health care providers involved in your care.
Payment:
We may share information with your insurance company to get approval for services, confirm eligibility, or receive payment.
Health Care Operations:
We may use your information to monitor and improve the quality of care we provide, train staff, or perform internal audits.
Appointment Reminders:
We may use your contact information to send reminders by phone, email, text, or voicemail. You may opt out of these reminders by notifying our front desk.
Public Health and Safety:
We may share information to prevent or control disease, report medical device issues, or notify authorities of abuse, neglect, or domestic violence.
Legal and Governmental Requirements:
We will share your information when required by law, such as in response to a subpoena or for national security purposes.
Research:
We may use or disclose your information for approved research studies, provided privacy protections are in place.
Worker’s Compensation:
Your information may be shared if it relates to a work-related injury under workers’ compensation laws.
When Your Permission Is Required
We will not use or share your health information for any reason not listed above without your written authorization. This includes uses for marketing or releasing your records to third parties for any non-medical purpose.
You have the right to revoke this authorization at any time in writing.
Your Rights Regarding Your Health Information
You have the right to:
Request Restrictions:
Ask us not to use or share your information in certain ways. We are not required to agree, but we will try to honor reasonable requests.
Request Confidential Communications:
Ask us to contact you at a specific phone number, email, or address.
Access Your Records:
You have the right to review and receive a copy of your medical records, with certain exceptions (e.g., psychotherapy notes or information used in legal proceedings).
Request Corrections:
If you believe any information in your record is inaccurate, you may request a correction in writing. We may deny the request if we believe the information is correct and complete.
Request a Report of Disclosures:
You can request a list of times your information was shared without your authorization. This includes the date, recipient, and purpose of each disclosure (excluding uses for treatment, payment, and operations).
Request a Paper Copy of This Notice:
You may request a paper copy of this notice at any time, even if you received it electronically.
Who Must Follow This Policy
This notice applies to:
- All staff at HealthyWays Integrated Wellness Solutions
- Medical and administrative personnel
- Trainees, volunteers, and business associates who have access to your information
Changes to This Policy
We may update this notice at any time. Updates will apply to all existing and future health records. The current version will always be available in our office and on our website.
Complaints and Questions
If you believe your rights have been violated or have questions about this policy, you may contact us directly or file a complaint with the U.S. Department of Health and Human Services.
You will not be penalized for filing a complaint.
Contact Information
HealthyWays Integrated Wellness Solutions
5476 William Flynn Hwy.
Gibsonia, PA 15044
Phone: (724) 201-9366